Time off from your business when freelancing can be a challenge, but there are ways to put things in place to help you cope.
Rest is an essential part of your business being successful - yet many freelancers can be surprised how hard they find it to take time off from their business.
Feelings of concern can bubble up from the time off being unpaid, from worrying if clients might get in touch whilst you’re away, or even worries about being able to switch off at all.
When running a small business, looking after your own mental health can so easily get deprioritised - and even if you are trying to take time off, our research shows that 67% of us find that taking time off creates more stress, and that saying no to client work is possible one of the hardest things to do.
If taking time off is causing more stress, it can be counterproductive!
Here are our key recommendations on being able to rest well when you’re self-employed over the summer break.
Firstly, it’s essential to remember that taking time off is an important part of being a great freelancer. You are the most important asset in your business - so if you can’t work, neither can your business. So rest is essential.
Whilst it can seem like a luxury at times, if you reframe the idea of not working as a way to help you do better work once rested, taking good breaks should be part of your business plan.
As freelancers - we define our own patterns of work to a certain extent.
Whilst those who perhaps have families might still need to work around the standard school holidays - for many, when we take time off can be down to our own personal rhythms, and using periods when you’re already quiet from work can be a good way to take a break.
For some, freelancing when others are on holiday can even be a positive - as many businesses find they need the additional support!
Summer in many ways is an easier period of the year to take time off, as so many clients will be doing the same.
If you are taking a long break where you aren’t going to be working - it’s important to clear out your diary as early as possible.
Block out periods where you’ve committed to not working, and communicate with your customers and clients you won’t be around.
Communicate early and find out when your clients might be away too, find gaps and spaces in the collective calendars where the impact of you being away might be lessened.
It can help to establish yourself a holiday policy - where you agree the minimum time you’ll be taking off each year.
If work still needs to be done, discuss it with your client and agree any sort of cover required, or plan your time to work ahead of the break to reduce any requirements whilst you’re away.
It can help to group tasks or work into buckets: things which are critical, things which are valuable, things which can wait. Focus on the things which are critical so they don’t weigh on your mind.
Choose one or two valuable tasks so you can go into holidays on a good note, and put the things which can wait to one side, so you have a list you can get stuck into when renewed after your time off.
Start to build up a support network with fellow small businesses who can step in to support you, and likewise you can return the favour for moments like holidays, illness and scaling up operations.
If you absolutely need to work during the holidays, try and give yourself a block of time which you stick to, prioritise the necessary work and then ‘put work away’ for the rest of the day.
This can help reduce any anxiety around missing emails or important messages, but also gives you solid time to rest.
It can help to keep a notebook or file on your phone where you capture the things you want to do in your rationed time tomorrow, rather than dipping into work throughout the day.
Consider hiding the phone or laptop, and giving yourself permission to not check-in with things.
Deleting work related apps from your phone can help remove the notifications entirely, and make full use of your “out of office” message.
Be clear in your out of office message that you aren’t available over the holidays, but be clear when you’ll respond.
Be proactive with clients and provide emergency contact details, but only for those who you know will respect it.
Investing in multiple revenue streams can also lighten the load on any requirements of your face time with clients.
Many freelancers explore more ‘passive’ revenue streams, such as selling downloadables, courses, templates, products.
These don’t require you to be spending face to face time with people, but generate some income whilst you’re not sat at a laptop.
This can also help you to take time off, knowing that there’s still a trickle of money coming in.
If you’re in a position where you simply cannot afford to take time off over summer - perhaps client work is preventing you, or you just have to be working hard to find new business - that’s okay too.
Try to recognise that the uncertainty of self-employment isn’t a failure, but rather a reality of this way of working - and that sometimes you have to be more fluid with how you work.
Set yourself some really clear objectives or goals for the next six weeks and work towards them - but also plan for taking rest slightly later in the year, or work shorter weeks, so you’re still investing in your own care.
Consider shorter and more frequent breaks, rather than longer blocks, if you’re struggling to take solid time off.
Extended weekends, or two or three days here and there, can go a long way to help you feel rested, without placing undue stress on your ability to deliver work. Even try working from another city, if you’re able.
Book a trip to a place which has all of the infrastructure you need to work from during the day - such as coworking spaces or deskshares, and then make the most of the early mornings and evenings. A change of context and scenery can do wonders too!
Remember the reasons you started your own business, and remind yourself that having more control over how, when and where you work is generally a benefit, and taking time off is part of this.
Reflect on the year you’ve had so far, and celebrate all of the small positive things which have happened, as well as learning from the challenges.
Most of all, give yourself a break - you deserve it.
I book out regular time off in my schedule and stick to it!
While it’s an approach that may sound obvious on paper, I’ve always found that the moment I take some time off, client work always comes in!
I’ve had to learn to switch off and stay switched off, because I’m going to be no use to anyone if I’m burnt out.
It’s all down to me, and setting strict boundaries.
Let us know your story and experience of taking time off when freelancing - and we'll include some of your stories in the guide, for fellow freelancers to learn from.
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